PAs and Team Administrators

Here at the Bank of England, we have been at the centre of the UK economy for more than 300 years. We’re a public body and our work affects everybody. It’s hard to capture all we do in one place but here’s a good start. We print secure bank notes and oversee many of the UK’s payment systems, ensuring people can pay for things easily and safely. We set interest rates to maintain price stability, and regulate high street banks, building societies and insurance firms to maintain confidence in the financial system. Alongside looking after the UK Economy now, we’re also looking to the future. Be it shaping and delivering the future of payments or working to help the UK proactively manage the risks of climate change.

Join us to deliver vital business support at the heart of the UK economy

We have opportunities for PAs and Team Administrators who play key roles in supporting and delivering our services.

PA and Team Administrator roles provide exposure to the different areas of the Bank. You’ll support colleagues including our Deputy Governors, Directors, Heads of Department, and Senior Managers and their teams with a range of critical tasks.

In our relaxed yet highly professional environment, you’ll contribute to the smooth-running of our projects and enjoy plenty of scope to develop your skills while learning new ones.

Role Responsibilities for PAs include:

• Proactive diary management and inbox management, keeping track of actions
• Preparing and collating agendas, briefings and meeting papers, reports and presentations
• Arranging domestic and international travel
• Maintaining electronic filing systems
• Establishing and maintaining close links with key internal partners across the Bank and external counterparts
• Reconciling expenses
• Interpret information accurately to produce high quality minutes
• Providing exemplary professional PA support
• Displaying the highest of standards protecting and maintaining the confidentiality of sensitive information.
• Dealing confidently with all levels across the Bank and external contacts.
• Dealing with general correspondence and queries from both internal and external stakeholders
• Events management, co-ordination and support

Minimum Criteria

• Demonstrate excellent verbal and written communication skills
• Ability to resolve issues and propose alternative solutions, in dealing with daily challenges
• Proven ability to build and maintain good working relationships and networks with staff at all levels within the Bank and with external partners
• Evidence the ability to be flexible, adaptable, open to change and work effectively as a team player
• Proven excellent IT skills – Microsoft packages (Outlook, Word, Excel, PowerPoint) at Intermediate/Advanced level are essential.
• Proven time management skills with the ability to prioritise their workload effectively in a fast-paced environment
• Previous PA experience
• Proven experience of proactive diary and inbox management
• Experience with minute taking for meetings
• Experience of handling sensitive and confidential material, maintaining a high level of discretion and professionalism;
• Experience of reconciling expenses
• Demonstrate diverse and inclusive behaviours

Desirable criteria (but not essential)

• Experience and ability to give clear instruction to colleagues,
• Experience in delegating tasks to junior PAs and Administrators and overseeing their work, providing them with support and training.

Role Responsibilities for Team Administrators

• Provide full secretarial and administrative support to teams, including their senior Managers.
• Proactive diary management, Inbox management and keeping track of actions
• Arranging domestic and international travel
• Maintaining electronic filing systems
• Preparing and collating agendas, briefings and meeting papers, reports and presentations
• Dealing with general correspondence and queries from both internal and external partners
• Establishing and maintaining relationships with key partners across the Bank
• Processing expenses
• Attending internal meetings; creating agendas and taking actions where needed.
• Covering for colleagues within your team where necessary
• Events management, co-ordination and support

Minimum Criteria

• Proven time management skills with the ability to prioritise their workload effectively in a fast-paced environment
• Experience of dealing with the internal and external partners
• Experience of working within a team, taking direction from others, and collaborating effectively.
• Experience of working in an administrative role
• Proven verbal and written communication skills
• Excellent IT skills – Microsoft packages (Outlook, Word, Excel, PowerPoint, OneNote) at Intermediate/Advanced level are essential.
• Proven data entry skills, must be able to input information with high degree of speed and accuracy, attention to detail and know how to retrieve data quickly
• Experience of dealing with highly confidential information
• Demonstrate diverse and inclusive behaviours

You should not be put off applying if you do not have all of these criteria there is plenty of opportunity for on-the-job learning as-well as training opportunities.

Our Benefits

We have been recognised as a top employer for work life balance, join us and work flexibly to suit your lifestyle. We are family friendly, committed to job sharing, part-time working and partial home working.

Salary ranges - depending on skills and experience; The full time equivalent salaries shown will be pro-rated for anyone working part-time.

• Team Administrators - £23,490- £27,810 per annum
• PAs - £25,920- £36,000 per annum

From day one you will also receive our generous benefit + package as detailed below;

• Private medical and dental insurance,
• 26 days holiday a year, plus bank holidays and if you want you can buy up to 12 more holiday days per year,
• You’ll get a guaranteed 8% on top of your salary to spend on our benefits+ programme or to take as cash.
• A non-contributory, career average pension giving you a guaranteed retirement benefit of 1/95th of your annual salary for every year worked. There is the option to increase your pension (to 1/50th) or decrease (to 1/120th) in exchange for salary through our flexible benefits programme each year.
• You’ll have access to on-site facilities, including our gym, medical services and canteen, we also host many inclusive colleague-led networks and groups. Working here you’ll have colleagues from across society and all over the world.

For more details on working at the Bank please visit our Careers Page: https://www.bankofengland.co.uk/careers

Our Commitment to Diversity and Inclusion

The Bank values diversity and inclusion – we want to reflect the society we serve better, we want the best people to work for us and we want our workplace to be inclusive. We value all forms of diversity, including but not limited to age, disability, ethnicity, gender, gender identity, race, religion and sexual orientation. One way we support diversity and inclusion is through our staff-run networks, which are summarised here.

We are fully committed to having a diverse and inclusive working environment, and are open to considering how the role might be carried out with flexible working. This role is therefore open to flexible working patterns.

Where a role can be carried out from home, we are working towards colleagues spending at least half of their time in the office, so that we can all benefit from working together in person, while maintaining the flexibility offered by home working. We expect colleagues to spend a minimum of 40% of their working time in the office per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them and their team.

We are also committed to making workplace adjustments for all of our employees as needed, and also for candidates throughout all stages of the selection process. We are a member of the Disability Confident scheme, summarised here, and people who wish to apply under this scheme should check the box in the ‘Candidate Personal Information’ under the ‘Disability Confident Scheme’ section of the application.

We anonymise applications so hiring managers will not be able to see your personal information when reviewing your submission, including your CV. Please fully complete the application form questions as requested, as any incomplete submissions may not be reviewed.

Please apply online, ensuring that you answer the application questions, complete the work history and submit your CV.

Applications will be reviewed and shortlisted throughout the advertising period, please apply as soon as possible.

You will be notified if your application is successful and being progressed to the next stage of the recruitment process.

The closing date for applications is 7th July 2023.

Security Vetting Clearance

Employment in this role will be subject to National Security Vetting clearance and the passing of additional Bank security checks in accordance with Bank policy from time to time. Further information of vetting and security clearance requirements for the role will be provided to the successful applicant. Further information about how the Bank processes personal data for these purposes, is set out in the Bank’s Privacy Notice at Privacy and the Bank of England | Bank of England.