Job Description
The Role
To provide administrative support to the President EMEA’s office. The role requires a highly organised, motivated, and dynamic individual to ensure that tasks are managed effectively and efficiently.
The successful candidate will be adding value to the team by bringing fresh ideas, showing a positive attitude, and working collaboratively across the business to resolve issues and improve processes.
The successful candidate will have the opportunity to develop a wide range of skills, build contacts across the business, and work alongside the President EMEA.
Major Responsibilities: (Duties include but are not limited to the following)
Administrative Support
- Organise and keep minutes of internal meetings (EMEA Executive Meetings, RMD lunches, etc.)
- Track internal coordination of projects (salerooms & space allocation)
- Send catalogues & liaise with Christie’s Post Room
- Help organise complex travel itineraries (via travel company) covering air, rail, and car/taxi’s as well as accommodation and relevant visas
- Check Covid and travel requirements for senior team
- Book restaurants for client and external meetings
- Keep track of all new leavers within the EMEA region, and escalate any website changes
- Manage the physical office space for the EMEA President, including filing, stationery, and client refreshments as required
- Liaise with IT department regarding any IT related issues (PC, laptop or iPhone, etc.)
- Manage monthly submission of expenses online (via Workday)
Research and Projects Support
- Undertake ad-hoc market and auction research
- Prepare Competitive Summaries
- Update internal Organisational charts
- Update and improve the Christie’s Consultant Newsletter, curating relevant topics as agreed with stakeholders, including sale results, upcoming sale dates, and events
- Support project management of any offsites organised by President EMEA’s office
- Prepare presentation materials as required
Events Support
- Help with Christie’s Lates organisation (pre and during event)
- Coordinate ‘Christie’s Running Club’ charity run, preparing sign-up form and invitations, as well as organising breakfasts on the day
Other Projects
- Consultants and Expenses
- Other ad hoc support as required
The Candidate
- Understanding of how to prioritise work and meet deadlines
- Strong attention to detail and follow-up skills
- Ability to focus on the task at hand and follow through to completion
- Ability to demonstrate strong interpersonal skills with superiors and peers
- Ability to work independently, as well as in a team
- Excellent Microsoft Office skills
- Effective and flexible communication skills
- Ability to work with the utmost discretion and confidentiality
- Capable of managing multiple projects at once
- Willing to assist in administrative tasks
- Demonstrable experience in a relevant field
- Fluency in an additional European language preferred
Close Date: 7th May 2023
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