Administrative Assistant Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

Main area
Service Improvement
Contract
Apprenticeship: 18 months
Hours
  • Full time
  • Flexible working
  • Home or remote working
37.5 hours per week
Job ref
164-5125671-A
Site
City Hospital
Town
Nottingham
Salary
£10,400 Per Annum
Salary period
Yearly
Closing
29/05/2023 23:59

Job overview

An exciting opportunity has arisen for a full time Apprentice to join the Improvement and Transformation Team at Nottingham University Hospitals NHS Trust providing an efficient and comprehensive administration support to the team. If you are organised, have a thirst for quality improvement & are interested in a career within the NHS, then this could be the job for you.

In this role, you will provide a comprehensive administration service including organising and administering meetings, training and events. This will include but not limited to, the preparation and distribution of papers, maintaining administrative support systems and managing generic mailboxes.

The post holder will be required to work 37.5 hours per week. They will be enrolled on a paid for Level 3 Business Admin course and develop your skills whilst you provide an administrative support service to the Trust Improvement Team.

Main duties of the job

Please note that the UK government require non-UK nationals to have lived in the UK for 3 years to be eligible for apprenticeship funding.

This post will be integral to helping provide a co-ordinated approach, to support the delivery of Quality Service Improvement and Redesign ( QSIR) Training.

The successful applicant will have knowledge of MS Office applications i.e Word, Outlook, Excel and Powerpoint, have good attention to detail and organisational skills.

Some of the roles and responsibilities are:

Undertaking general office duties

Diary management and meeting organisation

Provide admin for training courses

In addition to the above summary you need to familiarize yourself with the full Job Description and Person Specification documents attached to this advert.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert. You will be working within the Trust Service Improvement Team.

We are a small team providing support across the whole Trust to empower staff with the skills and tools to deliver improvement work at NUH.

You will get a wide view of different aspects of an acute hospital and application of your admin skills in the context of service improvement.

Currently, we are mainly working from home and work partly in the office.

Joining this team will not only allow you to interact and gain knowledge from your professional peers, but will also equip you for future roles within the NHS. We are a friendly and hard-working team that support each other but we also trust each team member to be able to function independently.

Working with us will create opportunities to further build on your skills, whilst really making a difference to the NHS and the people we care for.

Detailed job description and main responsibilities

Working under the direction of the Project Improvement Support officer to develop skills to:

Effective delivery of Quality Service Improvement and Redesign (QSIR)

Develop and maintain administrative support systems, including circulation lists, regular meeting dates and venues, reviewing and responding to emails coming into the Improvement & Transformation Team generic mailbox, the QSIR mailbox, electronic filing systems, and ensuring that systems are effective in their use and are reviewed regularly.

To work with system partners, building relationships and demonstrating the right behaviours as a representative of NUH.

To assist with the ordering of office supplies

Person specification

Qualifications

Essential criteria

  • 4 GCSE’s or equivalent including English and Maths at grade 4 or above.

Experience

Essential criteria

  • • Basic skills in Microsoft Office • Attention to detail • Understanding and respect of confidentiality in the workplace

Desirable criteria

  • Experience of working in an office environment

Communicational Skills

Essential criteria

  • • Ability to prioritise own workload • Ability to work under pressure • Good Customer Care skills • Able to communicate information using a variety of written and verbal communication skills • Understands and practices the principles of confidentiality • Able to minimise interpersonal conflict

Desirable criteria

  • Experience of dealing with customers

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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