Job title:

Supply Chain Coordinator

Reporting to:

Demand Planning Manager

Responsible for:

• Managing end to end Purchase to Delivery process including document and physical product flow.
• Reporting on stock variances and identifying solutions to resolve the issues.
• Ensuring on time performance and supply adherence from the vendors in line with KPIs.
• Reporting on supply risks, delivery and stock issues impacting product availability.

Key tasks:

• Processing POs for replenishment and buy to order flows
• Updating the system with accurate due dates
• Signing off stock and freight invoices
• Reporting on delays and issues with suppliers/forwarders
• Tracking PO's raised, delivered - stocked vs buy to order

Inbound

• Build supplier relationships to ensure on time in full order compliance
• Provide shipping documents to agents
• Provide warehouse of inbound details

Logistics

• Monitor shipments to ensure smooth delivery process with warehouses
• Highlight any shipment delays, issues to key stakeholders
• Ensure air freight is properly authorised in line with company policy

Systems

• Review and recommend improvements to quality of inbound information, liaise with 3PL and Internal team
• Update System Maintenance - MOQs, Vendor Changes

Stock control

• To provide stock take support to the business

Purchase orders

• Manage Buy to order and replenishment processes
• Review correct documentation required
• Monitor costs and margins associated for selective shipments
• Suggest areas of improvement to increase process efficiency, effectiveness and reduce costs on direct shipments
• Work closely with the export team on distributor orders

Suppliers

• Manage supplier on time performance vs KPIs and highlight risks to team.

Future Tasks (After 1 employee returns from Maternity)

• Provide Logistics support where required - freight quotes.
• Make recommendations for process improvements
• Log all shipments for global review and advice on improvement areas
• Stock reconciliation, root cause analysis and proposals for corrective actions
• Monthly reporting of nr of inbounds (containers, trucks), quantity and costs
• Document internal processes across inbound & logistics

Current employee:

Date: